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Understanding DoorSpot's accounting basis

DoorSpot keeps every account's books on an accrual basis, with a cash view available on individual reports.

DoorSpot keeps every account's books on an accrual basis: revenue and expenses are recognized when they're invoiced or billed, not only when cash actually moves.

What this means for you

Your general ledger, Journal report, and the underlying financial records all reflect accrual accounting. There is no per-account setting to switch the ledger itself to a cash basis — every DoorSpot account uses the same accrual method, so your books are consistent and comparable across the whole system.

Viewing your reports on a cash basis

You don't have to give up a cash view to get this consistency. The Trial Balance, Balance Sheet, Profit & Loss, and Tax Collected reports each offer their own Accrual / Cash toggle, deriving a cash view from the same accrual ledger at the moment you run the report. Go to Reports, open the report you want, and use the toggle at the top.

Good to know

  • If your account was previously kept on a cash basis, its historical books have already been converted to accrual — there's nothing you need to do.

  • A cash view derived from an accrual ledger may be marked incomplete for a unit whose imported or historical data doesn't carry enough detail to derive it precisely; a notice appears on the report when that applies.

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