Go to Bookings → Reservations
From the left navigation sidebar, click Bookings to expand the submenu. A secondary menu will appear — select Reservations to view your full list of active and upcoming reservations.
Select the Reservation
Browse through the Reservations list to find the reservation you want to send for e-signature. Click the checkbox on the left side of the row to select it. You will see the row highlight to confirm your selection. Make sure you are selecting the correct reservation by checking the property name, tenant name, and booking dates.
Click "Send for E-Signature"
Open the selected reservation's detail page and scroll down until you reach the E-Signatures section. If no documents have been sent yet, it will display the message "No documents have been sent for signature." Click the Send for E-Signature button to launch the request modal.
Select a Signing Template
The E-Signature Request modal will open on
Step 1: Template. Click the Signing Template dropdown and choose an existing template from the list. Templates include the pre-configured document (e.g., a lease agreement PDF) and the signing fields already set up. After you select your template, click Next to proceed.
Add Signers
On Step 3: Signers, you will add all the people who need to sign the document. The counter in the top-right corner (e.g. "0 of 2") shows how many signers you have added out of the total required. You can add signers in three ways:
Select from a reservation — Use the "Search reservations…" dropdown to automatically pull in the tenant or contact linked to a reservation.
Select from contacts — Use the "Search contacts…" dropdown to find and add someone from your CRM contact list.
Add new signer — Click "Add new signer" to manually enter the signer's name and email address if they are not already in the system.
Once all required signers have been added, click Next to continue.
Fill in Sender Fields and Send
On Step 4: Send, review the full request summary and complete the sender fields before sending:
Template — Confirms the title and attached document of the signing template you selected.
Signers — Lists all added signers in signing order, along with their email addresses.
Subject (required) — Enter the email subject line that signers will see in their inbox (e.g. "Lease signature request").
Message (optional) — Add a personalised message that will appear in the body of the email (e.g. "Signature request from Corporate Home Away"). This helps give signers context before they open the document.
Expires in (required) — Set the number of days signers have to complete the signature request. The valid range is 1 to 90 days. The exact expiry date will be calculated and displayed to the right of the field.
Once everything is reviewed and filled in, click Send Request. Each signer will receive an email with a personal link to sign the document. Signers must complete the document in the order they were added.
Fill in sender fields on an e-signature document
This guide walks you through how to send an e-signature request directly from a reservation in Doorspot. You'll navigate to the Reservations list, select the relevant reservation, and use the E-Signature Request flow to choose a signing template, add sign