Batch invoicing allows corporate housing operators to generate invoices for multiple reservations at once, saving time while ensuring consistent, accurate billing across your properties.
Instead of creating invoices one reservation at a time, batch invoicing lets you bill all eligible reservations for a specific billing period in a single, organized workflow.
This is especially useful if you:
Manage multiple active stays and want to create bills simultaneously.
Handle several reservations for the same corporate client.
Have high reservation volume across properties or units.
Need to prepare invoices in advance or in arrears, depending on your billing model.
Want a clear review step before sending invoices to clients.
Using the Batch invoicing feature in DoorSpot helps you to:
Key Things to Know
Batch invoicing does not automatically send invoices—you approve them before they go out.
Each reservation still receives its own invoice, even when processed in a batch.
Billing follows the rate structure assigned to each reservation (daily, weekly, or monthly).
Use filters to control exactly which reservations are billed and when.
View and confirm batches
Once you’ve created a batch of invoices, it’s time to review and confirm each invoice before sending. DoorSpot gives you full control to edit, approve, or deny invoices as needed.
Invoice Review & Approval Stages
After a batch of invoices is created, each invoice moves through a series of clear, trackable stages. At every stage, you can view, edit, and monitor invoice status, ensuring accuracy and control before and after client delivery.
Stage 1: Review (Draft / Pending Review)
Once the batch is generated, invoices are created in a review-ready state.
Stage 2: Approved (Posted)
When an invoice is approved, its status updates to Posted.
This stage is commonly used by accounting teams as a final checkpoint before sending invoices externally.
Stage 3: Sent (Client Delivery)
When you’re ready to share the invoice:
Navigate to Actions → Send Invoice
Stage 4: Payment & Ongoing Management
After an invoice is sent, it remains fully accessible for ongoing financial tracking.
Creating Batch Invoices in DoorSpot
Batch invoicing allows you to create invoices for multiple reservations at once, saving time and keeping billing consistent.
Begin on the Reservations List page.
This view helps you stay organized by showing all active, upcoming, or past reservations in one place.
Use filters to narrow down the reservations that need to be invoiced.